Privacy Policy

This Privacy Policy describes how DenHeen LLC d/b/a Workout Buddies (“Workout Buddies,” “we,” “us,” or “our”) collects, uses, and protects your personal information when you use our mobile application, website, and related services (“Service”).

Overview

By using the Workout Buddies mobile app, website, or related services (“Service”), you agree to this Privacy Policy and our Terms of Service. This policy explains how we collect, use, store, and protect your information. We may update this policy from time to time; the effective date will always be posted above.

Information We Collect

We collect two types of data: information you provide directly and data collected automatically.

A. Information You Provide

• Name, email address, and password when creating an account.
• Profile details such as fitness level, goals, and equipment preferences.
• Exercise data you log, including exercises, sets, reps, and weight used.
• Payment data processed via Apple's App Store, or, for purchases made directly on our website, via SamCart and Stripe (Workout Buddies does not store your full card details in either case).
• Optional media uploads such as profile photos, post-workout selfies, or Community photos.
• Content you post in the Community area, including posts, comments, and reactions.
• Messages you send to Workout Buddies coaches.
• Support or survey responses.

B. Information From Apple Health (HealthKit)

With your permission, Workout Buddies reads and writes certain data through Apple's HealthKit framework.

• Data we may read: workouts, active energy burned, heart rate, step count, and walking/running distance.
• Data we may write: workout sessions you complete in Workout Buddies, and associated active energy, so they appear in your Apple Health records.
• This data is used solely to power in-app features such as progress tracking, activity stats, and goal tracking.
• We do not use HealthKit data for advertising or marketing purposes, and we do not sell or disclose HealthKit data to data brokers, advertising networks, or other third parties for their own purposes.
• You control this access at all times through iOS Settings > Privacy & Security > Health, and can revoke it at any time. Revoking access may limit certain in-app features (such as progress charts based on Health data).

C. Information Collected Automatically

• Device identifiers (device model, OS version, app version, IP address).
• Usage data (session length, workouts completed, favorites, app interactions).
• Analytics and performance data via Firebase Analytics, Cloudflare, and Google Analytics.
• Cookies or similar technologies for improving functionality and user experience.

How We Use Information

We use your information to:

• Operate and personalize your experience in the app.
• Display workouts, music, progress, and social (“Buddy”) features.
• Process payments and subscriptions through Apple, or through SamCart and Stripe for purchases made on our website.
• Send reminders, updates, and encouragement notifications.
• Detect and prevent spam or abuse.
• Comply with legal requirements.

We do not sell or rent your personal information to third parties.

Data Sharing

We may share limited data with trusted third parties that help us operate the Service:

• Firebase (Google LLC) — authentication, analytics, crash/error diagnostics (Firebase Crashlytics), and secure storage.
• Google Cloud Vision — automated content moderation for uploaded photos (profile photos, post-workout photos, and Community photos).
• Cloudflare, Inc. — content delivery and app performance.
• Apple Inc. — subscription billing and account management for purchases made through the App Store.
• SamCart, Inc. and Stripe, Inc. — payment processing and billing for premium purchases made directly through our website (outside the Apple App Store). This may include your name, email address, order/subscription ID, and a payment-processor customer ID. We do not receive or store your full card number.
• Beehiiv — newsletter and marketing communication.
• Google Analytics and Facebook Pixel — if enabled, aggregate usage and ad-performance reporting on our website. These are not currently active in the mobile app.

Each partner processes data in compliance with their respective privacy policies. Workout Buddies does not allow advertising networks to access or sell user data.

Cookies and Tracking

Workout Buddies and our partners may use cookies or web beacons to enhance functionality and track usage trends. You may disable cookies in your browser, but some features may not function correctly.

Children’s Privacy

Workout Buddies is intended for use by adults age 18 and older. When you create an account, you must confirm that you are 18 or older, and our Terms of Service require you to represent and warrant that you meet this age requirement. We do not knowingly collect or store personal information from anyone under 18. If we learn that we have inadvertently collected data from a minor, we will promptly delete it. Parents or guardians who believe their child has provided information may contact support@workoutbuddiesapp.com for assistance.

Health Data, Exercise Tracking and Community Content

Workout Buddies allows you to log workouts and exercise data, connect to Apple Health, and post photos, comments, and other content in the Community area. This functionality is optional and used to personalize your experience.

• Exercise logs and Health data (sets, reps, weight, and any statistics derived from Apple Health) are used only within the app for tracking and motivational purposes. Workout Buddies does not collect health data subject to HIPAA or medical device regulations, and the Service is for general fitness and motivational purposes only — not medical advice, diagnosis, or treatment.
• Community content. Posts, comments, reactions, and photos you share in the Community area are visible to other users of the app and are not private. Please do not post anything you would not want other users to see. Posting, commenting, and reacting in the Community require an active premium subscription; users on a free plan may view a limited preview of Community posts. Reporting and blocking are available to all users regardless of subscription tier.
• Buddy connections. You become "Buddies" with another user only through a mutual referral invitation — you send or accept a personal invite link, and the connection is only created once both people confirm it. Workout Buddies does not allow users to search for or otherwise discover each other. Buddies can see certain activity you choose to share and can send each other short encouragement reactions and personalized messages. You can disconnect from a buddy at any time in the app; once disconnected, that person can no longer send you encouragement messages unless you both reconnect.
• Content moderation. Uploaded photos (profile photos, post-workout selfies, and Community photos) are automatically screened for inappropriate content using Google Cloud Vision before they are shown to other users; photos that fail this check are never shown and are deleted from our systems. Posts and comments are automatically screened for certain prohibited keywords and phrases (such as sexual solicitation, harassment, or spam/scam content) before they are published.
• Reported and removed content. All users, including those on a free plan, may report a post, comment, or photo — or the account responsible for it — that they believe violates our Terms. If content is reported or removed, we may retain that content and related metadata (such as the reporting and moderation history) for a period after removal to review reports, enforce our Community Guidelines, prevent abuse, and comply with legal obligations, even though it is no longer visible to other users.
• Blocking other users. All users, including those on a free plan, can block — and later unblock — other users directly from their posts, comments, or replies. When you block someone, we store that relationship so we can filter their current and future posts, comments, and replies out of your view of the Community. This information is used only for that purpose. Blocking does not notify the other user, and we do not disclose to any user whether they have been blocked, or by whom.
• Coach messages. Direct messages you send to Workout Buddies coaches are stored to provide the coaching feature and may be reviewed by our support/coaching staff. These messages are for general motivation and guidance only and do not create a medical or clinical relationship.

Data Storage and Retention

Your data is securely stored in encrypted Firebase databases and protected by access controls. We retain data only as long as your account is active or necessary to provide services.

When you delete your account by emailing support@workoutbuddiesapp.com, your personal data and media are permanently deleted from our systems within 30 days.

Your Rights

Depending on your location (including California and the European Union), you may have rights to:

• Access or request a copy of your personal data.
• Correct or delete your data.
• Withdraw consent or object to processing.
• Request data portability.
• Delete individual posts, comments, or photos you've shared in the Community directly within the app, in addition to requesting full account deletion.

To exercise these rights, contact us at support@workoutbuddiesapp.com

International Data Transfers

Workout Buddies operates primarily in the United States. By using the Service, you consent to the transfer and storage of your data in the U.S. where privacy laws may differ from your jurisdiction.

Security

We use industry-standard encryption (HTTPS/TLS), access controls, and automated scanning to protect your data. However, no system is entirely secure. You use the Service at your own risk.

Advertising and Analytics

Workout Buddies may use aggregated data to measure ad performance and app usage. We use Google Analytics, Firebase Analytics, and similar tools to understand user behavior. We do not use your personal data for behavioral advertising.

Social Media Integrations

If you connect through Facebook, Apple, or Google, we may collect identifiers necessary to authenticate your account. We do not post without your permission.

Third-Party Links and Services

Our Service may link to external websites or apps. We are not responsible for the content or privacy practices of third-party sites.

Compliance with Laws

We may disclose your information if required by law, court order, or to protect our rights, users, or the public.

Changes to This Policy

We may update this policy periodically. The latest version will always be available at www.workoutbuddiesapp.com/privacy

Contact Us

Questions, requests, or concerns can be directed to:

DenHeen LLC d/b/a Workout Buddies
Email: support@workoutbuddiesapp.com